Friday 19 April 2024
Internal Reference Number: FOI_6334
Date Request Received: 20/10/2021 00:00:00
Date Request Replied To: 09/11/2021 00:00:00
This response was sent via: By Email
Request Summary: Rota and Rostering Supplier Information
Request Category: Companies
| Question Number 1: What rota software(s) and provider(s) does the trust use for medical staff (junior doctors and consultants)? (a rota is a pattern of shift work with no individuals attached to it. A rota is used to form a blueprint of compliance or rules based on working patterns for a department, team or unit e.g. to create junior doctor rotas compliant to the 2016 Junior Doctor contract. Rotas are not to be confused with rosters (when shifts are allocated to workers) | |
| Answer To Question 1: Allocate - eJobplan | |
| Question Number 2: What is the contract start and end date for the software(s) in Question 1? | |
| Answer To Question 2: 24/03/2020 - 23/03/2023 | |
| Question Number 3: What percentage of medical doctors are using the software(s) in Question 1? | |
| Answer To Question 3: Information not held in Procurement | |
| Question Number 4: What framework was used to procure the supplier(s) in Question 1? Please state the specific name of the framework e.g. G-Cloud, HealthTrust Europe, etc. | |
| Answer To Question 4: HealthTrust Europe Provision Enterprise Level Information Communication Technology (ICT) Solutions Ref No. SF050716 | |
| Question Number 5: What rota software(s) and provider(s) does the trust use for surgical staff? | |
| Answer To Question 5: Healthroster team confirmed that the Trust do not currently rota Surgical/Medical staff (Doctors) | |
| Question Number 6: What is the contract start and end date for the software(s) in Question 5? | |
| Answer To Question 6: NA | |
| Question Number 7: What percentage of surgical doctors are using the software(s) in Question 5? | |
| Answer To Question 7: 0% | |
| Question Number 8: What framework was used to procure the supplier(s) in Question 5? Please state the specific name of the framework e.g. G-Cloud, HealthTrust Europe, etc. | |
| Answer To Question 8: NA | |
| Question Number 9: What rota software(s) and provider(s) does the trust use for anaesthetics? | |
| Answer To Question 9: CLW ROTA - Anaesthetic eRostering System | |
| Question Number 10: What is the contract start and end date for the software(s) in Question 9? | |
| Answer To Question 10: 12/12/2019 - 11/12/2021 | |
| Question Number 11: What percentage of anaesthetists are using the software(s) in Question 9? | |
| Answer To Question 11: Information not held by Procurement | |
| Question Number 12: What framework was used to procure the supplier(s) in Question 9? Please state the specific name of the framework e.g. G-Cloud, HealthTrust Europe, etc. | |
| Answer To Question 12: G-Cloud 11 Call-Off Contract | |
| Question Number 13: Does the trust have any projects or procurements for a rota or rostering software on-going or scheduled in the next 12 months? | |
| Answer To Question 13: Future Projects will depend on external funding which has not yet been agreed. | |
| Question Number 14: If yes, list the upcoming projects or procurements and their planned start dates? | |
| Answer To Question 14: As above | |
| Question Number 15: In order to participate in a rota or rostering tender, what is the process? | |
| Answer To Question 15: Final decision yet to be taken on route to market but likely route will be via a Framework provider | |
| Question Number 16: Is your rota supplier the same as your rostering supplier? | |
| Answer To Question 16: Allocate - eRota/eJobplan & Health Roster | |
| Question Number 17: If no, please state the name of the rostering software(s) and provider(s) for the above staff groups (medical, surgical and anaesthetics.) | |
| Answer To Question 17: CLW Rota - Rotamap - Anaesthetists | |
| Question Number 18: Please state the contract start and end dates for the rostering software(s) in Question 17. | |
| Answer To Question 18: 12/12/2019 - 11/12/2021 | |
| Question Number 19: What is the job title(s) and department(s) of the decision maker(s) on the above software(s)? | |
| Answer To Question 19: Director of Nursing/Medical Director facilitated by Procurement | |
| Question Number 20: What is the annual cost of the above rota and rostering software(s)? | |
| Answer To Question 20: £157,778 ex. VAT | |
| Question Number 21: Are there any exit costs incurred for changing the above rota and rostering software(s)? If yes, please state the exit costs. | |
| Answer To Question 21: CLW Rota - Not in contracted terms/eJobplan/eRota - Not in contracted terms HealthRoster - 90 days termination, exit costs would be agreed prior to notice being given. | |
| Question Number 22: What is the notice period for the above software(s)? | |
| Answer To Question 22: CLW Rota - 30 days 90 Days eJobPlan/eRota - 90 Days HealthRoster - 90 Days | |
| Question Number 23: What other rota and rostering systems are used by the Trust? Please state the names of any providers used and what they are used for? | |
| Answer To Question 23: NA | |
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