Thursday 02 May 2024
Internal Reference Number: FOI_7088
Date Request Received: 24/03/2023 00:00:00
Date Request Replied To: 24/04/2023 00:00:00
This response was sent via: By Email
Request Summary: service and maintenance contract
Request Category: Companies
| Question Number 1: Please can you provide the following service and maintenance contract information with regards to the organisation’s Digital/Smart Buildings Platform, Fire Alarms & Fire Suppression, Access Controls, Security / CCTV, HVAC (Heating Ventilation Air Conditioning), BMS (Building Management System) and Care Comms/Nurse Call (Care Communications). Contract Description: Please provide me with a brief description of the overall service provided under this contract. | |
| Answer To Question 1: a) Access Controls, Security / CCTV - Supply and Maintenence b) Digital/Smart Building Platform – N/A c) Fire alarms and fire suppression – Fire extinguisher – Supply, preventive maintenance, and reactive repair d) Fire alarms and fire suppression– Automated fire systems - Supply, preventive maintenance, and reactive repair e) Fire alarms and fire suppression– Fire hydrant and sprinklers - preventive maintenance, and reactive repair f) HVAC– AC and refrigeration - Supply, preventive maintenance, and reactive repair g) HVAC– Duct clean –preventive maintenance h) BMS - Supply, preventive maintenance, and reactive repair i) Nurse call - Supply, preventive maintenance, and reactive repair | |
| Question Number 2: Contract Type: Comprehensive, Semi Comprehensive including call outs, Basic Service Only. | |
| Answer To Question 2: a) Access Controls, Security / CCTV - Semi Comprehensive b) Digital/Smart Building Platform - N/A c) Fire alarms and fire suppression – Fire extinguisher – Basic Service Only d) Fire alarms and fire suppression– Automated fire systems - Semi Comprehensive e) Fire alarms and fire suppression– Fire hydrant and sprinklers - Semi Comprehensive f) HVAC – AC and refrigeration - Semi Comprehensive g) HVAC – Duct clean – Basic Service Only h) BMS - Semi Comprehensive i) Nurse call - Semi Comprehensive | |
| Question Number 3: Existing Supplier: If there is more than one supplier, please split each contract up individually. | |
| Answer To Question 3: a) Access Controls, Security / CCTV - Guardian Security b) Digital/Smart Building Platform - N/A c) Fire alarms and fire suppression – Fire extinguisher – Firemark d) Fire alarms and fire suppression– Automated fire systems - Trinity e) Fire alarms and fire suppression– Fire hydrant and sprinklers - Wessex fire f) HVAC – AC and refrigeration - A1R g) HVAC – Duct clean – Gemini h) BMS - SSE i) Nurse call - LeGrand Aid Call | |
| Question Number 4: Annual Average Spend: The annual average spends for this contract and please provide the average spend over the past 3 years for each provider | |
| Answer To Question 4: a) Access Controls, Security / CCTV - please see attached refusal notice section 43 b-i) please see attached refusal notice - section 12 | |
| Question Number 5: Hardware Brand: The primary hardware brand of the organisation’s Digital/Smart Buildings Platform, Fire Alarms & Fire Suppression, Access Controls, Security / CCTV, HVAC (Heating Ventilation Air Conditioning), BMS (Building Management System) and Care Comms/Nurse Call (Care Communications). | |
| Answer To Question 5: a) Access Controls, Security / CCTV - Salto - Vigalon b) Digital/Smart Building Platform - N/A c) Fire alarms and fire suppression – Fire extinguisher – Various d) Fire alarms and fire suppression– Automated fire systems - Gent e) Fire alarms and fire suppression– Fire hydrant and sprinklers - Various f) HVAC – AC and refrigeration - Dakin / Various g) HVAC – Duct clean – Various h) BMS - Siemans i) Nurse call - Aid Call | |
| Question Number 6: Number of sites with the above-mentioned solutions. | |
| Answer To Question 6: 1 | |
| Question Number 7: Contract Duration: please include any extension periods | |
| Answer To Question 7: a) Access Controls, Security / CCTV - 7) - 1 year b) Digital/Smart Building Platform – N/A c) Fire alarms and fire suppression – Fire extinguisher – 3 years d) Fire alarms and fire suppression– Automated fire systems - 1 year e) Fire alarms and fire suppression– Fire hydrant and sprinklers - 3 years f) HVAC– AC and refrigeration - Out to Tender g) HVAC– Duct clean – Gemini - 1 year h) BMS - no details in contracts database i) Nurse call - no details in contracts database | |
| Question Number 8: Contract Expiry Date: Please provide me with the day/month/year | |
| Answer To Question 8: a) Access Controls, Security / CCTV - 31/12/2023 b) Digital/Smart Building Platform – N/A c) Fire alarms and fire suppression – Fire extinguisher – 02/02/2025 expiry d) Fire alarms and fire suppression– Automated fire systems - 28/02/2024 e) Fire alarms and fire suppression– Fire hydrant and sprinklers - 28/02/2024 f) HVAC– AC and refrigeration - Out to tender g) HVAC– Duct clean – 28/02/2023, +1 year extension available h) BMS - no details in contracts database i) Nurse call - no details in contracts database | |
| Question Number 9: Contract Review Date: Please provide me with the day/month/year. | |
| Answer To Question 9: a) Access Controls, Security / CCTV - no extension option b) Digital/Smart Building Platform – N/A c) Fire alarms and fire suppression – Fire extinguisher – one year extension option, d) Fire alarms and fire suppression– Automated fire systems - no extension e) Fire alarms and fire suppression– Fire hydrant and sprinklers - no extension f) HVAC– AC and refrigeration - Out to Tender g) HVAC– Duct clean – Gemini - one year extension to be utilised so will expire 28 Feb 2024 h) BMS - no details in contracts database i) Nurse call - no details in contracts database | |
| Question Number 10: Go to Market: How where these services procured, please provide me with either the tender notice or the framework reference number. Please specify if procured through other routes. | |
| Answer To Question 10: a) Access Controls, Security / CCTV - awarded via single tender waiver due to low value. b) Digital/Smart Building Platform – N/A c) Fire alarms and fire suppression – Fire extinguisher – awarded via NHS SBS Framework. d) Fire alarms and fire suppression– Automated fire systems - direct award NHS SBS Framework e) Fire alarms and fire suppression– Fire hydrant and sprinklers - sub £10k no competition direct award. f) HVAC– AC and refrigeration - Out to tender g) HVAC– Duct clean – awarded following tender h) BMS - no details in contracts database i) Nurse call - no details in contracts database | |
| Question Number 11: Contact Detail: Of the person from with the organisation responsible for each contract with details including full name, job title, direct contact number and direct email address. | |
| Answer To Question 11: Paul Freeman, General Manager, 01722 336262, paul.freeman7@nhs.net John O’Keeffe, Head of Estates, 01722 336262, john.okeeffe@nhs.net. | |
| Question Number 12: If the service support area has more than one provider for Digital/Smart Buildings Platform, Fire Alarms & Fire Suppression, Access Controls, Security / CCTV, HVAC (Heating Ventilation Air Conditioning), BMS (Building Management System) and Care Comms/Nurse Call.(Care Communications). | |
| Answer To Question 12: See previous answers | |
| Question Number 13: Maintenance then can you please split each contract up individually for each provider? | |
| Answer To Question 13: See previous answers | |
| Question Number 14: If the contract is a managed by an outside Facility Management Company, please can you provide all the relevant details with including the contact details of the responsible person from the FM (Facilities Management) Company. (This request includes both DDI number and Mobile Number) | |
| Answer To Question 14: N/A | |
| Please see Attachments: | |
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