FOI_8480

Internal Reference Number: FOI_8480

Date Request Received: 20/02/2025 00:00:00

Date Request Replied To: 18/03/2025 00:00:00

This response was sent via: By Email

Request Summary: PAPER MEDICAL RECORDS

Request Category: Companies


Question Number 1: Paper Medical Records Management How many paper medical records does the Trust have as a data controller?

Answer To Question 1: 653,411 as at 26/02/25

Question Number 2: How many primary on-site record libraries are there? (Just looking for primary storage locations, not local departmental stores etc. as that would take a long time to reply to).

Answer To Question 2: Two

Question Number 3: How many off-site record libraries are there?

Answer To Question 3: We store some records off site at Restore

Question Number 4: Is records management outsourced for some paper medical records?

Answer To Question 4: No (Restore is just a storage repository – they don’t do any management)

Question Number 5: Is records management outsourced for all paper medical records?

Answer To Question 5: No

Question Number 6: How many records are Trust-managed and how many are outsourced to a records management provider?

Answer To Question 6: All records are Trust managed

Question Number 7: If some or all records management is outsourced, what is the records management provider(s) company name(s)?

Answer To Question 7: N/A

Question Number 8: Is the company (if more than 1, please list) a Data Controller and/or a Data Processor for the Trust?

Answer To Question 8: N/A

Question Number 9: How many records has the Trust authorised and had destruction undertaken for within the last two years (2022/23 & 2023/24)?

Answer To Question 9: 2022/23 – none, 2023/24 - 1584

Question Number 10: Was destruction undertaken by a BS15713 provider?

Answer To Question 10: Yes

Question Number 11: If yes, which of the following are they accredited to: BS15713:2009 or BS15713:2023?

Answer To Question 11: Accredited to BS15713:2009

Question Number 12: If records management is outsourced, does this include active records (records that have been in active circulation within the last three years)?

Answer To Question 12: N/A

Question Number 13: If records management is outsourced, does this include dormant records (records that have been in active circulation in the last four to eight years)?

Answer To Question 13: N/A

To return to the list of all the FOI requests please click here

Our staff at Salisbury District Hospital have long been well regarded for the quality of care and treatment they provide for our patients and for their innovation, commitment and professionalism. This has been recognised in a wide range of achievements and it is reflected in our award of NHS Foundation Trust status. This is afforded to hospitals that provide the highest standards of care.